How it works
From a coach's voice to a parent's inbox
A closer look at the journey every piece of feedback takes, and the checks that keep it accurate, kind and safe.
The journey
Six steps, fully under your control
Capture
Choose a player, or record once for the whole squad. Simple prompts keep the coach focused: attitude, a technical highlight, effort, and one thing to work on. Speak, or type if you prefer.
Transcribe
We turn the audio into text and seed it with the squad's player names and common football terms, so names and terminology come through correctly.
Draft
Pitch Perfect writes a warm, plain-English report for each player, grounded only in what the coach actually said. No invented scores, no filler, no jargon.
Safeguard and protect
Every note is checked for welfare concerns and sensitive personal detail. Anything concerning is routed to your Designated Safeguarding Officer and kept out of the parent report.
Review and approve
The coach reads the draft beside the original note, edits anything that needs it, and approves. Nothing can be sent until a coach has signed it off.
Deliver
Parents receive a secure link by email or SMS, in their preferred language. They open it and read; there is no account to create.
What makes it different
Built for real coaches and real families
Plenty of tools can generate text. Pitch Perfect is designed around the things that actually matter at grassroots.
Voice-first capture
Coaches speak the way they already do. The fastest way to capture honest, specific feedback is to let people talk.
Coach approval before anything sends
The coach is always the author and the editor. The AI drafts; the human decides. Nothing is automatic.
Progress over time
Because feedback is structured the same way each session, families see a genuine arc of development, not one-off notes.
Multilingual reports
Reach every family in the language they read most comfortably, with the original version always kept too.
Safeguarding-aware by design
Welfare concerns and special-category detail are detected, routed to your DSO, and excluded from parent output.
A word on safeguarding
A coach's honest voice note might, now and then, contain something that points to a welfare concern, or a sensitive detail about a child's health, faith or home life.
Pitch Perfect is built to catch that. Potential concerns are flagged to your Designated Safeguarding Officer and never find their way into a parent report. Sensitive personal detail is stripped from what a parent sees unless it is plainly a routine note your club has chosen to share. We would always rather flag something for a human to check than let it slip through.
Getting started
Up and running in a week, not a term
We set up your club
We create your club space, add your branding, and configure your prompts and safeguarding contact with you.
Add teams and players
Import or add your squads and link each player to the right guardians. You stay in control of who sees what.
Invite your coaches
Coaches get a simple sign-in and a quick walkthrough. If they can send a voice note, they can use Pitch Perfect.
Start recording
From the next session, feedback starts flowing to families, with you approving every report.
See it on your own teams
A short demo is the quickest way to understand the flow. We will tailor it to how your club already works.